Timesheets are often a requirement of European Commission Funding.
For that purpose, the timesheets you use need to contain the following information:
– Employer’s name
– Employee’s name
– Day, month and year
– The number of hours worked in each grant
– A detailed description of the task performed
Timesheets can be paper-based or electronic, but both formats require the employee and supervisor’s signatures.
The European Commission recommends weekly timesheets, but practical considerations may influence the frequency.
To ensure consistent and accurate completion, we recommend your organisation, with or without our help, develop a policy outlining time registration or timesheet procedures. Conducting training sessions helps ensure staff members understand how to complete their timesheets correctly and consistently.
We suggest you design your timesheets to be easy to fill out and understand and provide detailed instructions on how to fill them out, including examples and definitions.
You should maintain a consistent format across all your timesheets to simplify processing and analysis.
You will need to nominate someone internally to regularly review timesheets for accuracy and completeness and identify any discrepancies or areas for improvement.
Beyond the need for compliance, high-performing organisations see the opportunity to turn a requirement from a funder into a helpful management tool for both the staff and its manager.
We recommend using an online time-tracking tool such as Harvest for its extensive reporting options. If you are convinced by Harvest, please reach out, as we have been using it internally for years and can help you turn your colleagues into true app champions. Also, feel free to use this link when purchasing for an extra 10 EUR reduction.
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